Privacy Policy

The Rotary Club of Tokyo Shintoshin (“the Club”) regards the proper handling of personal information of users of the Club’s website (“this Website”) as a social responsibility. The Club complies with the Act on the Protection of Personal Information and other applicable laws and handles personal information as described below.

Through the application and inquiry form on this Website, the Club collects the following information:

• Purpose of your inquiry
• Name
• Email address
• Phone number (optional)
• Company / occupation (optional)
• Referring member(s) (optional)
• Message (optional)

In addition, information such as your device and browser, IP address and the date and time of access may be automatically recorded on the server when you browse this Website.

The Club uses personal information only for the following purposes:

• Responding to and contacting you about your inquiry
• Handling applications to visit a club meeting or to attend as a make-up
• Providing information on membership and responding to related questions
• Operating this Website securely and preventing misuse

The Club will not provide personal information to third parties without your consent, except in the following cases:

• When required by law
• When necessary to protect a person’s life, body or property and it is difficult to obtain your consent
• When it is necessary to cooperate with national or local government bodies performing duties prescribed by law

Club officers and members in charge may share the contents of your application or inquiry to the extent necessary to respond to it.

The Club takes necessary and appropriate security measures to prevent the leakage, loss or alteration of personal information. Communication with this Website is protected by SSL encryption.

When the Club entrusts external service providers with tasks such as server management for this Website, the Club supervises them to ensure that personal information is handled appropriately.

This Website uses cookies to remember your language setting and to keep you signed in to the members’ page after entering the password. You can disable cookies in your browser settings, but some features may then be unavailable.

This Website also uses the following external services. Information handled by these services is governed by the privacy policy of each provider.

• YouTube (embedded videos)
• Google Fonts (display of text)
• Google Maps (links to maps)
• X, Facebook and LINE (share buttons on articles)

This Website does not currently use any analytics tools.

If you request disclosure, correction, addition, deletion or suspension of use of your personal information, the Club will respond promptly in accordance with the law after confirming your identity. Please contact us using the details below.

The Club may revise this policy in response to changes in laws or in the contents of this Website. The revised policy takes effect when it is posted on this page.

Rotary Club of Tokyo Shintoshin, Club Office
Hyatt Regency Tokyo, 2-7-2 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023, Japan
Phone: +81-3-3340-3555 (weekdays 10:00–17:00, Japan time)
Email: shintoshin-rc@par.odn.ne.jp